Doing Business with the University of Iowa
It is the responsibility of vendors to be familiar with the University of Iowa's terms and conditions, policies and procedures.
- Terms and Conditions
- Conflict of Interest | Policy for Approved Conflict of Interest Vendors
- Smoke Free Policy
- University of Iowa Hospital and Clinics Vendor Information
- Iowa Gift Law
- Small Business Utilization
- Purchasing Policies and Procedures
Step One - Fill out a Vendor Application form
- Mail: University of Iowa, Purchasing Dept., 202 PCO, Iowa City, IA 52242-2500
- Fax: 319-353-2064
- Email: firstname.lastname@example.org
If you have any questions about the vendor approval process, contact email@example.com.
Step Two - Contact Purchasing
If you wish to be notified for future Requests for Quotations (RFQ) in your product areas, you must register for eBid. In the eBid system, suppliers will receive notifications of available bid opportunities by email. Additionally, suppliers will respond to bids online rather than on a paper form. If you have any questions about the eBid process, see the eBid information page or contact firstname.lastname@example.org.
Step Three - Be Aware of Shipping and Billing Procedures
Lastly, when you receive an order via purchase order, you should ship the goods directly to the departmental user at the ship to address on the purchase order. Send all correspondence about payment (invoice, statement, credit memos, refunds) to:
The University of Iowa
Iowa City, IA 52242-2500 or email: email@example.com
If you receive an order with a procurement card (credit card) number, process the billing as any other credit card transaction, but do not charge sales tax. Please include itemized pricing with the goods that are shipped.
eBid is the University of Iowa online bidding system which eliminates traditional paper bids and replaces them with an electronic process via the internet. All suppliers interested in receiving and responding to bid opportunities for the University of Iowa must register to receive bid notifications and respond to bids. There are no fees associated with its use.
- Sign into eBid
- eBid-New Supplier Registration
- ebid Info and Help
- Available Bid Opportunities
- UI Facilities Bids
- Awarded Bids
- eBid Site Terms
VendorTrac provides online access for vendors to payment and invoice information. Vendors can attach invoice images (pdf) to their PO# in VendorTrac rather than using U.S. Mail. This online system allows you to view only your company’s information. To find out more about the VendorTrac system, contact firstname.lastname@example.org. To access click here.
Help Save the University Money - Pay by ACH
Utilizing ACH payment processing is more efficient for your business and better for the environment. This is required of all new vendors.