Doing Business with the University of Iowa

It is the responsibility of vendors to be familiar with the University of Iowa's terms and conditions, policies and procedures.


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Step One - Fill out a PDF iconVendor Application form

Return by: 

  • Mail:  University of Iowa, Purchasing Dept., 202 PCO, ​Iowa City, IA 52242-2500
  • Fax:  319-353-2064
  • Email: purchasing-vendor@uiowa.edu

If you have any questions about the vendor approval process, contact purchasing-vendor@uiowa.edu.

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Step Two - Contact Purchasing

If you wish to be notified for future Requests for Quotations (RFQ) in your product areas, you must register for eBid. In the eBid system, suppliers will receive notifications of available bid opportunities by email. Additionally, suppliers will respond to bids online rather than on a paper form. If you have any questions about the eBid process, see the eBid information page or contact ebid@uiowa.edu.

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Step Three - Be Aware of Shipping and Billing Procedures

Lastly, when you receive an order via purchase order, you should ship the goods directly to the departmental user at the ship to address on the purchase order. Send all correspondence about payment (invoice, statement, credit memos, refunds) to:

The University of Iowa
Accounts Payable
202 PCO
Iowa City, IA 52242-2500 or email: acntpay@uiowa.edu

If you receive an order with a procurement card (credit card) number, process the billing as any other credit card transaction, but do not charge sales tax. Please include itemized pricing with the goods that are shipped.

eBid Logo

eBid is the University of Iowa online bidding system which eliminates traditional paper bids and replaces them with an electronic process via the internet. All suppliers interested in receiving and responding to bid opportunities for the University of Iowa must register to receive bid notifications and respond to bids. There are no fees associated with its use.


VendorTrac

VendorTrac provides online access for vendors to payment and invoice information.  Vendors can attach invoice images (pdf) to their PO# in VendorTrac rather than using U.S. Mail.  This online system allows you to view only your company’s information.  To find out more about the VendorTrac system, contact purchasing-vendor@uiowa.edu.  To access click here.


Help Save the University Money - Pay by ACH

Utilizing ACH payment processing is more efficient for your business and better for the environment.  This is required of all new vendors.

Go Green
Vendor ACH Sign up