Financial Responsibility of an Approver for PReqs, Procurement Card Vouchers, and e-Vouchers
As a designated departmental “Approver” of expenses incurred in the name of The University of Iowa via PReqs, e-Voucher or Procurement Card, employees must understand that accepting a fiduciary responsibility to comply with all applicable institutional policies, including:
- Purchasing - Part V, Chapter 11, of U of I Operations Manual
- Travel - Part V, Chapter 22, of U of I Operations Manual
- University Travel Manual
Any and all other applicable laws, regulations, and University policies not specifically delineated above.
U of I employees are to accept the responsibility to examine all charges incurred on PReqs, eVouchers and Procurement Card, along with required supporting documentation to determine that the charge is:
- for a valid business purpose
- for the University’s benefit
- not for the personal benefit of any person
The Purchasing Department offers assistance and training to become an effective reviewer.
Failure to exercise due care in fulfilling these responsibilities may be reported to departmental/collegiate management for review. Approvers are encouraged to attend training and may be requested to attend a refresher training.